Meetings can be a significant time drain, with many pre- and post-meeting activities involved. Research by Salesforce revealed that sales reps spend over 70% of their time on admin tasks around meetings (again, not attending meetings).
One major time suck in it is taking notes, sending them out, and uploading details to any project management tool. But you can win back those precious hours of your workweek by using an AI note-taking tool. It can generate real-time transcriptions and summarize key points automatically.
In this post, we will look at the 7 best AI note-taking tools, their features, pricing, pros, and cons.
A quick comparison of the best AI note-takers
AI Note Taker
Best For
Supported Meeting Platforms and Dialers
Pricing
Avoma
AI note taker/meeting assistant for customer facing revenue teams.
Zoom, Google Meet, Microsoft Teams, GoTo Meeting, Webex, Lifesize, Highfive
- Free trial for 14 days
- AI Meeting Assistant: $19/user/month
- Conversation Intelligence: $59/user/month
- Revenue Intelligence: $79/user/month
Otter.ai
AI note taker for individuals, freelancers, and students
Zoom, Google Meet, Microsoft Teams
- Free: 300 min/month
- Pro Pack: $8.33/user/month (1,200 min)
- Business Pack: $20/user/month (6,000 min)
tl;dv
Meeting transcriptions and team collaboration
Zoom, Microsoft Teams, Google Meet
- Free Plan: Basic features
- Pro Plan: $18/user/month (unlimited notes)
- Business Plan: $59/user/month (advanced features)
Fireflies.ai
Transcribing, summarizing, and analyzing meetings
Zoom, Google Meet, Microsoft Teams, Webex, Skype, GoTo Meeting, DialPad, Lifesize, Outreach, Aircall, RingCentral
- Free Plan: 800 min/month
- Business Plan: from $19/user/month
- Enterprise Plan: from $39/user/month
Fellow.app
Managers structuring meetings with agenda-based AI notes
AI note taker and revenue intelligence for large enterprises
Webex, Zoom, Google Meet, Microsoft Teams, GoTo Meeting, UberConference, RingCentral
Pricing not transparent
Fathom
Free AI note taker for individuals
Zoom, Microsoft Teams, Google Meet
- Free Plan: $0/month (unlimited recordings)
- Premium Plan: $15/month
- Team Edition: $19/month
- Team Edition Pro: $29/month
7 best AI note taking apps in detail
1. Avoma
Avoma is an AI-powered note-taking and meeting assistant that helps customer-facing teams save time, boost productivity, and focus on what truly matters—moving conversations forward.
Streamlined note-taking and meeting documentation
Auto meeting recording and transcription: Avoma records and transcribes meetings so you can focus entirely on the conversation.
AI-generated notes: Automatically captures and organizes detailed, human-like notes tailored to custom templates for each meeting type, saving users over 15 minutes per meeting.
Automatic smart chapters: Break down meetings into key topics, enabling users to quickly revisit important sections without manually skimming through lengthy recordings.
Automatic recordings: Capture every detail of your meetings with automatic video and audio recordings, which can be reviewed at faster playback speeds for efficient information retrieval.
Note-editing capabilities: Edit AI-generated notes and transcripts to add additional context or information as needed.
Collaborative note editor: Collaborate on meeting notes in real-time across functions and teams to ensure comprehensive documentation.
Comprehensive features to enhance productivity
AI-powered follow-up emails: Generate accurate meeting recap emails and outline next steps with minimal effort, ensuring that conversations maintain momentum.
CRM integration: Automatically update CRM fields with key details discussed during meetings, eliminating tedious data entry and ensuring accurate records for methodologies like MEDDIC, SPICED, or NEAT.
Meeting scheduling: Simplify scheduling by creating multiple scheduling pages for different types of calls (e.g., sales demos, interviews).
Playlists: Curate playlists to keep meeting recordings and notes organized for easy access. Share meetings or just important snippets to your team.
AI scorecards: Let AI handle call scoring based on predefined criteria. Use the insights to create data-driven coaching plans for your team.
Revenue intelligence: Monitor deal conversations to highlight opportunities that need attention while projecting potential revenue.
Compatible with platforms like Zoom, Google Meet, Microsoft Teams, and more, Avoma is trusted by revenue teams across SMBs, mid-market, and enterprise companies to improve efficiency and drive growth.
Pros:
High transcription accuracy
Easy to use
Flexible pricing models
Helpful for coaching sales teams
Great for both external and internal meetings
Clearly defined access levels
Cons:
Designed for organizations. It is not the best fit for individuals, students, researchers, universities, etc.
Pricing:
Free Trial: Experience all features without restrictions for 14 days.
AI Meeting Assistant: $19/user/month Automates note-taking and scheduling with unlimited AI meeting assistance, transcription, and CRM/dialer integration.
Conversation Intelligence: $59/user/month Enhances coaching with AI scorecards, talk pattern insights, and smart trackers to improve team performance.
Revenue Intelligence: $79/user/month Optimizes pipeline reviews, forecasting, and win-loss analysis with automatic CRM updates and custom deal boards.
tl;dv (Too Long; Didn't View) is an AI-powered meeting recorder to summarize videos or meeting recordings. It supports teams to make the most of virtual meetings.
Best for: Meeting transcriptions and team collaboration
Supported meeting platforms: Zoom, Microsoft Teams, and Google Meet
Key features:
Auto recording and transcription: tl;dv records and transcribes meetings on platforms like Zoom, Google Meet, and Microsoft Teams.
AI-powered note-taking: You get a quick summary of key moments in meetings to increase productivity.
Speaker identification: It tags the right speakers in the transcription.
Video clip creation: You can create bite-sized video clips from longer meetings to share important moments with clients or team members.
Integration with collaboration tools: Can integrate with tools like Notion, Google Docs, Slack, Salesforce, and HubSpot to enhance workflow efficiency.
Pros:
Unlimited free plan with basic features
Cons:
Limited compatibility with video platforms and CRMs
No advanced features beyond analyzing transcripts or generating notes
Pricing:
Free Plan: Basic features for small teams and individuals, limited to meeting notes for 10 meetings only.
Pro Plan: Starts at $18/user/month Advanced features including meeting notes for unlimited meetings.
Business Plan: Starts at $59/user/month Includes advanced features like coaching and sales playbooks.
Fireflies.ai helps to transcribe, summarize, and analyze voice conversations. It also integrates with project management tools to increase team collaboration.
Best for: Taking AI notes for voice calls
Supported meeting platforms and dialers: Zoom, Google Meet, Microsoft Teams, Webex, Skype, GoTo Meeting, DialPad, Lifesize, Outreach, Aircall, RingCentral
Key features:
Transcripts and summaries: Fireflies.ai automatically joins meetings to create transcripts (with speakers marked) and generate summaries.
Soundbites: You can create soundbite snippets from the call to share with team members.
Project management: It automatically creates tasks in project management tools by picking action items from call summaries.
Scorecards: You can track the performance of each teammate by getting a summary of key points like talk-to-listen ratio, number of questions asked in calls, filler words used, etc.
CRM integration: It syncs summaries of customer meetings into CRM.
Pros:
High accuracy of transcriptions
Easily create call workflows by option to automatically update project management tools and CRM after meetings
Cons:
Video recording feature available in advanced plans only
Pricing:
Free Plan: Up to 800 minutes per user per month.
Business Plans: Start at $19/user/month Maximum bot recording time of 3 hours.
Enterprise Plans: Start at $39/user/month Maximum bot recording time of 4 hours.
Fellow is a collaborative meeting and productivity platform to enhance productivity for remote and hybrid teams. It offers a summary of calls, uploads details to project management, and brings a system to your internal calls.
Best for: Remote and hybrid teams for AI-based note taking/meeting assistant
Supported meeting platforms and dialers: Zoom, Microsoft Teams, and Google Meet
Key features:
Collaborative agendas: Fellow provides customizable templates to define agendas for calls, which team members can edit.
Real-time collaborative notes: It gives AI-transcribed meeting notes with summaries to save as minutes of meetings. It allows team members to access and edit these notes parallelly.
Integration with project management and productivity stack: You can build an entire workflow for calls by automatically creating tasks on project management tools, uploading meeting inputs to cloud storage, and sending nudges to Slack.
Pros:
Promotes team collaboration
Facilitates meaningful internal and one-on-one calls
Cons:
Limited to internal calls
Pricing:
Free Plan: Essential AI meeting features with up to 5 notes and recordings per user, free forever.
Pro Plan: $7/user/month Ideal for small teams needing up to 10 AI notes, recordings, and automation features.
Business Plan: $15/user/month Unlimited AI notes, recordings, and CRM sync.
Enterprise Plan: $25/user/month Advanced security, control, and analytics.
Gong is a pioneer in the revenue intelligence space, helping large-size companies make better decisions based on customer conversations. It gives summaries of sales calls and meaningful insights from them.
Best for: Large enterprises as an AI note taker and revenue intelligence platform
Supported meeting platforms and dialers: Webex, Zoom, Google Meet, Microsoft Teams, GoTo Meeting, UberConference, RingCentral
Key features:
Auto meeting recording and transcription: Get automated recording and transcripts of calls and skip manual note-taking.
Speaker detection: Gong tags speakers in the transcript for better readability and context.
AI summarized notes: Gong not only transcribes but also generates quick summaries of calls.
Playlists: You can create playlists of meeting recordings based on topics.
Activity dashboard: It offers a dashboard showing critical KPIs like team efficiency, deal pipeline health, etc.
CRM integration: It has two-way integration to save transcripts and call highlights to appropriate CRM records automatically.
Coaching recommendations and scorecards: It generates a scorecard of sales team members based on past calls to offer personalized guidance to the team based.
Revenue forecast: Gong checks 300+ KPIs to predict deal outcomes and gives better revenue forecasts than CRM data.
Pros:
Has a clear focus on the sales team only
Offers targeted features for coaching sales teams
Additional feature to analyzes and track customers' emails
Cons:
Crowded dashboard hindering user experience
Complex pricing with hidden costs and not a great fit for small and mid-size business
No option to edit summarized notes
Not scalable beyond sales and customer success
Advanced privacy settings for internal and external calls are not available
Fathom is an AI meeting assistant used to enhance productivity during video calls. It records, transcribes, highlights, and summarizes meetings. It offers paid plans for teams, but has a generous free plan for individuals as well.
Best for: Individuals as a free AI note taker
Supported meeting platforms and dialers: Zoom, Microsoft Teams, Google Meet
Key features:
AI-based transcripts and summaries: Fathom records and transcribes Zoom, Google Meet, or Microsoft Teams calls. It also provides a concise summary highlighting key moments.
Integrations with CRMs: It syncs call notes to CRM.
Pros:
Best for individual use
Cons:
Poor transcription quality
Pricing:
Free Plan: $0/month. Unlimited recordings, storage, and transcription.
Premium Plan: $15/month Includes all Free features plus AI meeting summaries and action items.
Team Edition: $19/month All Premium features with team collaboration tools and CRM integration.
Team Edition Pro: $29/month All Team features plus enhanced security and advanced integrations.
Most apps in the AI note-taking category offer similar features, so finding what's right for you depends on your use case.
If you are a business leader looking for a scalable solution that not only takes notes but also brings a system into chaotic sales and internal calls and offers data-driven insights, choose Avoma. Book a demo now!
The all-in-won AI platform to automate note-taking, coaching, and more